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5 simple ways to optimize fleet operating costs

As a business owner or fleet manager, efficiency and cost-effectiveness in operating your fleet are undoubtedly top priorities. The Dibee team is excited to share the following 5 ways to optimize fleet operating costs, curated by transportation experts. Let's delve into them!

1. Replace obsolete vehicles

Older vehicles typically consume more fuel and rack up higher maintenance and repair costs compared to newer models. Moreover, aging vehicles pose risks to both drivers and cargo safety. Breakdowns during journeys can disrupt work productivity and lead to delays in production and goods delivery.

Establishing criteria to determine the appropriate time for vehicle replacement helps avoid the use of overly aged vehicles.

2. Educate drivers on fuel-efficient driving skills

Cultivating good driving habits can significantly reduce fuel costs. Therefore, conducting regular knowledge-sharing sessions for your drivers is essential. You can also reinforce these habits by sending weekly messages, displaying driving rules in the cabin, or introducing incentive programs within the team.

Moreover, fostering strong relationships and proactive communication with your drivers is crucial. When you establish a positive rapport with your drivers, they become conscientious about fuel savings and asset preservation, leading to sustainable and effective driver management.

3. Minimize fuel loss

Sometimes, unreasonable fuel consumption may stem from driver dishonesty. In addition to enhancing driver awareness, implementing stricter fuel transaction monitoring and control measures is necessary.

Currently, there are fuel card products with intelligent security technology, such as PIN codes, which help businesses monitor transactions more closely, thereby eliminating or reducing abnormal transactions. Dibee not only provides physical fuel cards but also develops a mobile app continuously updated with advanced features, including convenient gas station system search along routes, integrated e-payments for multiple vehicles under the same driver's responsibility, and transaction history tracking.


4. Optimize fleet size

Have you ever evaluated and compared your company's transportation needs with your fleet? Do you have specialized or underutilized vehicles?

If so, consider selling unnecessary vehicles to reduce maintenance and management costs. Here are steps you can take:

  • Step 1: Classify your fleet into vehicle groups.

  • Step 2: Review the average annual usage of each group and identify those with usage rates below 50%.

  • Step 3: Develop scenarios and replacement plans if certain vehicles are underutilized.

  • Step 4: Liquidate unnecessary vehicles.

5. Implement management automation

Lastly, labor costs are often overlooked but significant.

If you're still managing your fleet manually with paperwork, it's time to transition to digital solutions to enhance your management team's efficiency by automating repetitive tasks or data-related activities. This allows your staff to dedicate their time and effort to more valuable tasks.

With Dibee solution, hundreds of transaction invoices and documents are automatically updated on the web portal every month, supporting accountants in reducing processing time and effort. Additionally, instead of assigning dedicated staff at gas stations to record fuel purchases or manually control transactions, businesses can confidently enable drivers to pay transactions through the Dibee mobile app while continuously monitoring transaction activities, detecting anomalies, and tracing evidence through the web portal from anywhere.


For further details on how this solution optimize fuel costs and modernize your management processes, please reach out to us at:


  • Business line: (028) 73 03 66 99     

  • Email: 

  • Submit your requirements here and we will be back shortly: 

Dibee has just shared 5 simple ways to optimize fleet operating costs from experts, hoping you have found at least one that works for your business. Try to apply and share with us how it works with your business.

Wishing you success!


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